Mount Sunapee Catering Policies

Terms & Conditions for Culinary Services

Policy Links: Culinary | Facility

Mount Sunapee Resort agrees to furnish building rental space and food & beverage services subject to the following terms and conditions. A rental contract, which must be signed and dated to confirm your booking, will detail the specific services and pricing provided for your function.

1. Contract: A signed and dated Culinary Contract including estimated number of guests, itemized menu, set-up requirements, requested services, and event schedule along with a pre-payment of 50% estimated minimum billing is required no less than thirty (30) days prior to the event. A final guaranteed number of guests along with the remaining balance of estimated minimum billing is required fourteen (14) days prior to the event. All additional charges are billed at completion of event and due upon receipt.
2. Cancellations: Any cancellation prior to fourteen (14) days before the event will result in fifty percent (50%) forfeiture of minimum estimated billing; any cancellation with fourteen (14) days of event will result in forfeiture of one hundred percent (100%) of total minimum estimated billing.
   
   All food and beverage items (excluding specialty cakes) consumed on resort properties must be purchased through our Culinary Department. Exceptions may be made on a per event basis with limited facility rentals. No "left-over" food or beverage may be taken from premises.
   
   • Culinary Minimum Requirements, excluding cash bars, facility, and equipment rental fees:
   • Weekdays - $750.00
   • Weekends (Fri.-Sun.) - $1,500.00
   • Weddings - $2,500.00
     
     
3. Pricing: Menu prices may be subject to change without notice. Contracted menu prices are guaranteed within sixty (60) days of event. All menu prices are per person (unless otherwise specified), and do not include applicable NH State Room & Meal Tax (8%), or gratuity (18%). Please notify Sales and Event Manager if you are a non-taxable entity, a copy of your tax exempt status will be required.
4. Guaranteed Guests: Food and beverage preperation is based on the guaranteed number of guests requiring the contracted services. If fewer than the guaranteed number are served, you will be billed for the guaranteed number. If more than the guaranteed number are served, you will be billed additionally, at the contracted amount per person up to 10% more, thereafter additional guests will be billed at an additional 12% the contracted amount per person. As these events are custom designed for your group based on the guaranteed amount, we cannot guarantee that contracted food and services will be available for additional guests.
5. Additional Fees: One-time non-refundable fee of $75 for customized menu service, which requires assistance of the Executive Chef, additional revisions are $25 each; one bar setup is included with bar selection, there is a $100 set-up for each additional bar; a $1/person cake service fee, which includeds cutting, plating, serving, and additonal forks and napkins; initial setup is included thereafter a $1/person linen charge for additional set-ups. Plates, flatware, and stemware are included, special order items will be billed additionally.
6. Bar Service: Alcoholic bar services are limited to a period of five (5) contiguous hours. Mount Sunapee's staff is trained in responsible beverage service and will deny service to anyone that appears to have consumed more alcohol than is considered safe and responsible. Mount Sunapee will refuse alcoholic beverage service to any person less than twenty-one (21) years of age or without proper ID, and in no way will allow those persons to procure or consume alcoholic beverages on premises. By NH State Law, no alcohol is allowed to be brought onto or leave the premises by guests.
   

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Start planning your event today by calling 603-763-3500, filling out our
Online Function Request Form or by emailing
Mount Sunapee directly at sales@mtsunapee.com.